Good event planning consists of progressive phases and detailed costing. The Free Event Planning Tracker Template for Excel helps you create a smooth, well-executed event that is within budget and on schedule.
This free event planning template contains useful tables, pivot tables and graphs that make it easy for any event planner to map out events and see them through. This template is great for efficient event management, especially for instances where many departments or teams are involved. The Pivot Table makes event tracking automated and the critical figures accurate.
Social media platform editorial calendar. Daily lesson plan color. Weekly assignment sheet color. Streamlined expense estimates. Weekly assignment sheet landscape. Personal mileage tracker. Weekly meal planner. Basic meal planner. Wedding flowers planner 4 pages. Roommate organizer. Quarterly leads tracking. Personal money tracker. At the top of the template there is room for conference details so that the sheet can tracked and filed easily.
You can modify this basic form and use it to collect attendance details at any type of event. This template includes columns for setup and cleanup so that volunteers can plan ahead for these duties. The planning process may begin with a brainstorming session as you consider the purpose of your event, what you hope to accomplish, and what resources are available. Being concise - perhaps even limiting your event plan to one page - can encourage clarity and make you more likely to follow it.
Keeping a plan short may be especially useful if you are creating an event template that other members of your organization will use to arrange future events. Having a clear protocol to follow will make it easier to maintain standards and requirements as team members and event details fluctuate.
As you think about how to craft an event that will meet your objectives, here are a few things to keep in mind and include in your plan:. Once an event ends, the purpose of event management is to collect and evaluate key metrics. Whether you measure ticket sales and attendance, solicit feedback from participants, or conduct a performance review of the entire planning and event process, performing an evaluation can help you understand what was successful and what needs improvement.
This type of information is critical data that you can use to inform decisions about future events. Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.
Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today. Listen now. In This Article. What to Include in a Strategic Event Plan The planning process may begin with a brainstorming session as you consider the purpose of your event, what you hope to accomplish, and what resources are available. Do you want to accomplish a specific goal such as fundraising or education?
Maybe you want your event to meet several objectives, such as launching a product, increasing brand awareness, and boosting sales. Keeping the purpose of the event in mind can help you develop an effective strategy for meeting those objectives. Target Audience: Identifying your target audience and their needs can guide your marketing efforts as well as your event planning. How will you meet their needs?
How will your event stand out from the competition? Event Benefits and Value: Once you determine what your audience needs, you can identify the speakers, entertainment, activities, and messaging that will be most effective.
Event Marketing and Metrics: Outline all of the marketing channels you will utilize to promote your event, and create a timeline for each phase of marketing. Budget: Consider both costs and revenue as you plan your event. Increase Event Success with Real-Time Planning in Smartsheet Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.
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